Planning a wedding in Ottawa is exciting — and expensive. One of the smartest ways couples are stretching their budgets without sacrificing style is by renting their decor instead of buying it. But if you've ever tried to figure out what rentals actually cost in Ottawa, you've probably noticed that most companies don't list their prices online. We do. Here's a complete, transparent breakdown of what you can expect to spend on wedding decor rentals in Ottawa in 2026.
Why Rent Instead of Buy?
Buying wedding decor might seem cheaper upfront, but when you add up vases, arches, linens, chairs, candelabras, and all the little extras, the costs pile up fast — and then you're stuck reselling or storing everything afterwards. Renting gives you access to high-quality, professionally maintained pieces at a fraction of the purchase price, with no storage headache when the day is done. It's also the more sustainable choice.
Wedding Chair Rentals in Ottawa
Chairs are one of the largest rental line items for any wedding because you need one for every guest. Here's what chairs cost at Event Rentals Ottawa:
- White Infinity Chiavari Chair: from $8/chair
- Clear Infinity Chiavari Chair: from $8/chair
- Gold Napoleon Chiavari Chair: from $8/chair
- Infinity X Leather White Wedding Chair: from $15/chair
For a 100-guest wedding, you're looking at $800–$1,500 just for ceremony and reception seating. Chiavari chairs are the most popular choice for Ottawa weddings — they're lightweight, elegant, and work with almost any colour palette.
Wedding Arch Rentals in Ottawa
Your ceremony arch is the focal point of your wedding photos, so it's worth investing in the right one. Here's the range:
- Wooden Wedding Arch: from $150
- Wedding Arch (white metal): from $225
- Rectangle Wooden Arch: from $325
- Hexagonal Wooden Arch: from $325
- Pampas Arch: from $325
- Wooden Chuppah: from $1,250
For most couples, a wooden or metal arch in the $150–$325 range is plenty stunning when dressed with florals. The Pampas Arch comes pre-styled, making it a great option if you want a boho-luxe look without doing any floral work yourself. Jewish ceremonies or couples who want a full canopy structure should budget for the Chuppah.
Vase Rentals in Ottawa
Vases are where your centrepiece budget lives. The good news: with over 49 styles available, there's something for every aesthetic and price point.
- Small cylinder vases (5"): from $5
- Small tower vases, cylinder vases (12"–16"): from $10
- Medium vases, fluted pedestal vases: from $15
- Garnier vases, large chic vases: from $20
- Tall Gold Roma Vase: from $45
For a 10-table reception, you might rent 10 tall centrepiece vases at $15–$45 each, plus 30–40 smaller accent vases at $5–$10 each. A realistic vase budget for a 10-table wedding falls between $300 and $700 depending on the style you choose.
Candelabra Rentals in Ottawa
Candelabras instantly elevate a reception from pretty to elegant. All three styles — Silver, Gold, and Black — are available from $55 each. For a 10-table wedding with one candelabra per table, budget around $550. Mix candelabras with low floral vases on alternating tables to vary the visual height and keep costs down.
What About Linens, Charger Plates, and Lanterns?
Event Rentals Ottawa also carries specialty linens, satin and velvet napkins, charger plates, and lanterns. Pricing varies by style and quantity — browse the full collection at eventrentalsottawa.com for current availability and pricing on these items.
Sample Wedding Decor Rental Budget (100 Guests, 10 Tables)
Here's a realistic example of what a 100-guest Ottawa wedding could spend on rentals:
- 100 Chiavari chairs at $8: $800
- 1 ceremony arch: $225–$325
- 10 centrepiece vases (tall): $150–$450
- 30 accent vases (small): $150–$300
- 10 candelabras: $550
- Linens and extras: $200–$400
Total estimated range: $2,075–$2,825
That's a complete, styled wedding look for under $3,000 in rentals — far less than purchasing the equivalent items new.
Tips to Maximize Your Rental Budget
First, book early. Ottawa wedding season runs May through October, and popular items like Chiavari chairs and ceremony arches get reserved months in advance. Second, mix high and low. Splurge on one statement piece like a Pampas Arch or a Chuppah, and keep centrepiece vases simple. Third, consider doing your own flowers. Event Rentals Ottawa is partnered with Ottawa Flowers Inc., Ottawa's premier florist, so you can rent vases and candelabras and order wholesale flowers through BunchesDirect.ca to arrange yourself — a huge money-saver for DIY couples.
Ready to Book?
Browse Ottawa's largest online wedding rental collection at eventrentalsottawa.com, or call us at 613-230-4217. We offer pickup from our location at 15B-2000 Thurston Drive in Ottawa, as well as delivery and setup services. Our team is available Monday to Friday 8am–7pm, Saturday 10am–5pm, and Sunday 10am–4pm.