Summer is the busiest season for weddings and events in Ottawa. Backyard parties, waterfront ceremonies, corporate galas and festivals all land on the same few months, and everyone wants the same popular pieces. At Ottawa Event & Wedding Rentals, the best advice we can give is simple: preorder your rentals about 6 months before your event.
Why Summer Rentals Sell Out
Our inventory is real, physical product, and quantities are limited. We can only rent out as many chairs, linens, arches, candelabras and vases as we own. When several events fall on the same weekend (and in Ottawa, June through September weekends are prime time), the most-requested items go first.
That means:
- Popular items book out first. Clear Chiavari chairs, chair covers, arches and candelabras are customer favourites.
- Large quantities are hardest to find. A 150-guest wedding needs 150 chairs, plus matching linens and napkins, and the bigger your order, the earlier you should reserve it.
- Peak Saturdays go fast. If your date falls on a long weekend or a prime Saturday, availability tightens even sooner.
5 Benefits of Booking 6 Months Ahead
1. You get your first choice. Booking early means the exact chairs, colours and decor you pictured are still available, not whatever is left.
2. You can plan your whole look together. Chairs, linens, napkins, charger plates, vases, lanterns and arches work best as a set. Reserving everything at once lets you build a cohesive design instead of piecing it together under pressure.
3. Less stress as the date approaches. Once your rentals are locked in, one big item is off your checklist. You can focus on your venue, guest list and the details that make the day yours.
4. More time to fine-tune quantities. Guest counts change. Booking early gives you room to adjust your order as RSVPs come in, while we still have stock to work with.
5. Smoother delivery and setup scheduling. Delivery, setup, pick-up and take-down slots also fill up in peak season. Early planning helps us confirm the time window that works for you.
What Can You Rent?
Whether you’re a couple planning a wedding, a host doing a DIY event, or a professional planner, our Ottawa rental collection includes:
- Wedding chairs, chair covers and the bridal chaise
- Table napkins, specialty linen and charger plates
- Vases, lanterns and candelabras
- Arches, stands and candles
Need florals to go with them? Our partner florist, Ottawa Flowers Inc., can design custom wedding and event arrangements to match your theme.
How to Book Your Ottawa Event Rentals
- Browse and reserve online at eventrentalsottawa.com.
- We’ll contact you within 48 hours to finalize the details.
- Choose pick-up or delivery. Pick up at our location, or we can deliver to your home or venue. Setup, take-down and post-event pick-up are available for an additional fee.
When Should You Book? A Quick Timeline
- 6+ months before your event: Reserve your core items (chairs, linens, arches, candelabras).
- 3 months before: Confirm your guest count and fine-tune quantities.
- 1 month before: Confirm delivery or pick-up details and time window.
- Event week: Inspect and count items on arrival, and enjoy your day.
Don’t Wait Until Summer Is Here
The earlier you reserve, the more choice you have. If you’re planning a summer wedding, party or corporate event in Ottawa, now is the time to lock in your rentals before your date is taken.
Ready to reserve? Shop our rentals online, call us at (613) 737-5555, or visit us at 15B-2000 Thurston Drive, Ottawa, ON K1G 4K7.
Frequently Asked Questions
How far in advance should I book event rentals in Ottawa for summer?
We recommend preordering about 6 months before your event, especially for weddings and large events held between June and September.
Are rental quantities really limited?
Yes. Inventory is finite, and popular items can be fully booked on busy weekends.
Can I still book closer to my event date?
Sometimes, depending on availability. Contact us as early as possible and we’ll do our best to help.
Do you offer delivery in Ottawa?
Yes, we offer delivery, setup, take-down and pick-up services. Please contact us for details